Terms of Service

Last updated: June 2026  ·  These terms form part of every reservation agreement with Beltway Limousine LLC. By confirming a booking, the cardholder confirms a full and complete understanding of this agreement and agrees to advise all passengers of the policies stated below.

1. Reservations & Payment Authorization

A valid credit card is required for all reservations. By confirming a booking, the cardholder authorizes Beltway Limousine LLC to charge the credit card on file for the total amount due, including any applicable charges described in these terms.

The cardholder agrees to pay any unforeseen charges incurred during service, including extended service time (billed at hourly rates), additional destinations, waiting time, parking, and tolls.

The cardholder's signature — written or electronic, including written confirmation by email — constitutes a full and complete understanding of this agreement.

2. Rates & Additional Charges

Transfer & Airport Rates

Transfer and airport rates are based on a flat rate. Time beyond the applicable grace period is considered overtime and is billed as one additional hour at the rates below.

• Early / late fee: $15 – $25 applies to trips beginning between 12:00 AM and 5:00 AM.
• Additional stop: $15 – $45 per stop, applied to all vehicles. For two or more stops, hourly rates apply.

Hourly & Package Rates

Hourly and package rates are based on hourly bookings or special packages. Hourly and package rates do not include parking and tolls. Extra time is charged to the next full hour after a 15-minute grace period.

Airport Grace Periods

• International flights: 75 minutes
• Domestic flights: 45 minutes

Overtime Charges (base rate per hour)

See our full pricing guide for current base rates, or call (202) 802-5775 for an exact quote.

3. Service Time

Limousine service begins at the contracted pickup time and ends when the vehicle becomes free to leave from the client's drop-off location.

4. Parking Passes, Events & Venues

Clients are responsible for securing and purchasing any required parking passes for concerts, events, games, or venues. Beltway Limousine LLC is not liable for any delays, denied entry, or issues arising from the failure to obtain any such passes.

5. Cancellation Policy

If a booking is cancelled by Beltway Limousine LLC with your consent due to weather conditions, it is fully refundable or open to reschedule for another date, depending on vehicle availability.

Please note that icy road conditions or heavy snowfall are considered severe weather conditions. Low to moderate rain or other minor weather changes do not fall under this category.

6. Weather & Delays

Beltway Limousine LLC is not responsible for delays in winter caused by unsafe road conditions (for example, roads that have not been salted, accidents, or similar circumstances beyond our control).

7. Mechanical Breakdown

Beltway Limousine LLC is not liable in the event of a mechanical breakdown while on charter and will only be responsible for making up lost time at a mutually agreed date.

8. Vehicle Damage & Cleaning Fees

The client assumes full financial liability for any damage to the vehicle caused during the rental by the client or any members of their party. Applicable fees include:

• Carpet or seat burn: minimum fee of $350 per burn.
• Sanitation fee: minimum of $350 for any damage to the vehicle, spilling of liquid, dropped food, vomit, or unhygienic items on the floor, carpet, or seats.
• Damage, unsanitary debris, regurgitation, gum, smoking, or spills: mandatory fee of $350.
• Broken or missing bar glasses: replacement charge of $20 each.
• Physical damage caused by the client or any passenger will result in an additional assessment for repair parts and labor.

9. Passenger Conduct

• Alcohol consumption and drug use are prohibited by law. The chauffeur has the right to terminate the trip without a refund in the event of blatant indiscretion by the client or their party.
• Beltway Limousine LLC does not allow any client or passenger to use the vehicle for any illegal activity. If the chauffeur finds any passenger conducting illegal activity or in possession of any illegal substance, we reserve the right to terminate service and charge the full amount of services.
• If any passenger under the age of 21 is found under the influence of alcohol in the vehicle, we reserve the right to terminate service at full charge.
• Smoking is not permitted in any Beltway Limousine LLC vehicle or affiliate vehicle. If any sign of smoking is detected by the chauffeur, we reserve the right to terminate the trip at full charge.
• It is illegal to stand through the sunroof, doors, or windows.
• Vehicles cannot be loaded beyond their seating capacity or weight capacity.

10. Personal Property

Beltway Limousine LLC and its affiliates have no liability and will not be responsible for any property or personal effects left in the vehicle by the client or passengers. We are not responsible for articles left in the limousine.

11. Affiliates & Subcontracting

Beltway Limousine LLC has the right to use any of its affiliates to contract or subcontract any client or passenger's reservation.

12. Contact Us

For questions about these terms, updates, or changes to a reservation, please contact us:

• Beltway Limousine LLC
• Phone: (202) 802-5775
• Email: info@beltwaylimousines.com
• Address: 3400 Potomac Ave, Arlington, VA 22202

Please also review our Privacy Policy to understand how we handle your personal information.