Terms & Conditions
The reservation, payment, cancellation, and passenger conduct terms that apply to every booking with Beltway Limousine LLC.
Last updated: June 2026
These terms form part of every reservation agreement with Beltway Limousine LLC. By confirming a booking, the cardholder confirms a full and complete understanding of this agreement and agrees to advise all passengers of the policies stated below.
Reservations & Payment Authorization
A valid credit card is required for all reservations. We also accept Zelle and Apple Cash for certain transactions. By confirming a booking, the cardholder authorizes Beltway Limousine LLC to charge the credit card or acknowledges the payment obligation for alternative payment methods for the total amount due, including any applicable charges described in these terms.
Full payment is required in advance to reserve the date, chauffeur, and vehicle.
The cardholder agrees to pay any unforeseen charges incurred during service, including extended service time (billed at hourly rates), additional destinations, waiting time, parking, tolls, and any applicable gratuity.
The cardholder’s signature, written or electronic, including written confirmation by email or text message, constitutes a full and complete understanding of this agreement.
Rates & Additional Charges
Transfer & Airport Rates
Transfer and airport rates are flat. Time beyond the applicable grace period is considered overtime and is billed as one additional hour at the rates listed below.
- Early / late fee: $15 – $25 applies to trips beginning between 12:00 AM and 5:00 AM. The applicable fee is determined by vehicle type: $15 for Sedan/SUV; $25 for Sprinter Van and larger vehicles.
- Additional stop: $15 – $45 per stop, applied to all vehicles. For two or more stops, hourly rates apply.
Hourly & Package Rates
Hourly and package rates are based on hourly bookings or special packages. Hourly and package rates do not include parking and tolls. Extra time is charged to the next full hour after a 15-minute grace period.
Airport Grace Periods
- International flights: 75 minutes
- Domestic flights: 45 minutes
Overtime Charges (base rate per hour)
- Sedan / SUV: $75/hour
- Sprinter Van: $125/hour
- Stretch Limousine / Party Vehicle: $125 – $300/hour (depending on type)
- Buses: $150 – $250/hour (depending on size)
Additional Services & Fees
- Meet & Greet: $30 additional charge, available for Sedan and SUV transfers only. Meet & Greet service is available at IAD (Dulles International Airport) and BWI (Baltimore/Washington International Airport). Due to the terminal structure at DCA (Reagan National Airport), Meet & Greet is not available there.
- Child seats: one child seat (infant, front-facing, or booster) is provided at no additional charge per trip. Additional child seats beyond the first are charged at $25 per seat.
- Gratuity: Gratuity is optional and will be presented at the time of checkout. It is not included in the quoted rate unless otherwise stated.
See our full pricing guide for current base rates, or call (202) 802-5775 for an exact quote.
Vehicle Damage & Cleaning Fees
The client assumes full financial liability for any damage to the vehicle caused during the rental by the client or any members of their party. Applicable fees include:
- Carpet or seat burn: minimum fee of $350 per burn.
- Sanitation fee: minimum of $350 for spilling of liquid, dropped food, vomit, or any unhygienic items on the floor, carpet, or seats.
- Smoking fee: $350 mandatory fee if any sign of smoking is detected in the vehicle.
- Broken or missing bar glasses: replacement charge of $20 each.
- Physical damage: damage caused by the client or any passenger will result in an additional assessment for repair parts and labor, billed at cost.
Service Time
Limousine service begins at the contracted pickup time and ends when the vehicle becomes free to leave from the client’s drop-off location.
Parking Passes, Events & Venues
Clients are responsible for securing and purchasing any required parking passes for concerts, events, games, or venues. Beltway Limousine LLC is not liable for any delays, denied entry, or issues arising from the failure to obtain any such passes.
Cancellation Policy
All bookings are final and non-refundable if canceled by the client.
If a booking is canceled by Beltway Limousine LLC with your consent due to severe weather conditions, it is fully refundable or open to reschedule for another date, depending on vehicle availability.
Icy road conditions or heavy snowfall are considered severe weather conditions. Low to moderate rain or other minor weather changes do not fall under this category.
Weather, Force Majeure & Delays
Beltway Limousine LLC is not responsible for delays or cancellations caused by circumstances beyond our reasonable control, including but not limited to: severe weather (including icy road conditions, heavy snowfall, or other unsafe driving conditions), road closures, traffic incidents, acts of government or public authority, civil disturbances, or other events outside our control. In such cases, we will make reasonable efforts to accommodate rescheduling.
Mechanical Breakdown
Beltway Limousine LLC is not liable in the event of a mechanical breakdown while on charter and will only be responsible for making up lost time at a mutually agreed date.
Passenger Conduct
- Alcohol consumption and drug use are prohibited by law. The chauffeur has the right to terminate the trip without a refund in the event of blatant indiscretion by the client or their party.
- Beltway Limousine LLC does not allow any client or passenger to use the vehicle for any illegal activity. If the chauffeur finds any passenger conducting illegal activity or in possession of any illegal substance, we reserve the right to terminate service and charge the full amount of services.
- If any passenger under the age of 21 is found under the influence of alcohol in the vehicle, we reserve the right to terminate service at full charge.
- Smoking is not permitted in any Beltway Limousine LLC vehicle or affiliate vehicle. If any sign of smoking is detected by the chauffeur, we reserve the right to terminate the trip at full charge and apply the sanitation fee described in Section 8.
- It is illegal to stand through the sunroof, doors, or windows.
- Vehicles cannot be loaded beyond their seating capacity or weight capacity.
Personal Property
Beltway Limousine LLC and its affiliates have no liability and will not be responsible for any property or personal effects left in the vehicle by the client or passengers.
Affiliates & Subcontracting
Beltway Limousine LLC has the right to use any of its affiliates to contract or subcontract any client or passenger’s reservation. Affiliates receive only the trip information necessary to complete the reservation.
Limitation of Liability
To the fullest extent permitted by applicable law, the total liability of Beltway Limousine LLC for any claim arising out of or related to a reservation or trip shall not exceed the total amount paid by the client for that specific trip. Beltway Limousine LLC is not liable for indirect, incidental, or consequential damages of any kind.
Governing Law
These terms are governed by the laws of the Commonwealth of Virginia, without regard to its conflict of law provisions. Any disputes arising under these terms shall be subject to the exclusive jurisdiction of the courts located in Arlington County, Virginia.
Contact Us
For questions about these terms, updates, or changes to a reservation, please contact us:
Beltway Limousine LLC
Phone: (202) 802-5775
Email: info@beltwaylimousines.com
Address: 3400 Potomac Ave, Arlington, VA 22202
Please also review our Privacy Policy to understand how we handle your personal information.